Metrowest Intergroup

Main Responsibilities

• Lead and set the agenda for all MWI meetings (regular and special).

• Serve as the main contact between MWI, Region 6, and the World Service Office (WSO).

• Be authorized to sign MWI checks.

• In case of a tie vote, cast the deciding vote.

Qualifications

• At least 6 months as an Intergroup Representative (IR) or Alternate (AR).

• One year of recent OA service (6 months at the Intergroup level).

• At least 6 months of abstinence (self-defined).

• Demonstrated judgment, stability, and adherence to OA’s 12 Steps and 12 Traditions.

Term

• 1 year (may serve up to 2 consecutive terms).

Main Responsibilities

• Fill in for the Chairperson when needed.

• Welcome and orient new Intergroup Representatives and Alternates.

Qualifications

• Same as Chairperson (see above).

Term

• 1 year

Main Responsibilities

• Take and maintain accurate minutes for all MWI meetings.

• Keep organized records of motions, votes, and actions.

Qualifications

• Basic computer and organization skills.

• Familiarity with Word, Google Docs, or similar.

• Same eligibility as other officers (6 months as IR/AR, service experience, abstinence).

Term

• 1 year

• May be combined with Corresponding Secretary role.

Main Responsibilities

• Handle MWI’s incoming and outgoing mail.

• Respond to correspondence and forward messages as needed.

• Maintain an up-to-date mailing list of all MWI member groups.

• Send minutes and meeting summaries to all groups at least 10 days before each meeting.

Qualifications

• Good communication and organization skills.

• Comfortable with email and Google Drive.

• Same eligibility as other officers.

Term

• 1 year

• May be combined with Recording Secretary.

• Maintain and update the MWI website.

• Publish meeting information, event flyers, and service updates.

• Help develop social media content (in coordination with the Communications team, if any).

• Create and maintain design standards for flyers and online materials.

Qualifications

• Basic website editing experience (WordPress, Squarespace, or similar).

• Comfortable working with Google Drive, email, and graphics tools (Canva, etc.).

• Good communication and coordination skills.

Term

• 1 year

Workshop Coordinator

Overview:
The Workshop Coordinator is responsible for planning, hosting, and supporting monthly Zoom workshops for the Metrowest Intergroup community. This role combines organization, creativity, and collaboration to bring meaningful recovery-focused content to OA members.

Key Responsibilities:

Host Monthly Workshops:

• Lead a 1-hour Zoom workshop once per month (First Sunday of each month, 1:30–2:30 PM Eastern).
• Serve as the host for each session, ensuring smooth facilitation and participant engagement.
• Either lead the session personally or coordinate with guest presenters/panels.
• Support guest leaders by preparing materials, reviewing agendas, and assisting with technology/logistics.

Plan and Coordinate Content:

• Develop and schedule workshop topics 3–4 months in advance.
• Maintain and share an updated list of upcoming topics with the Intergroup.
• Draw inspiration from the archive of past workshops and example formats, and solicit new ideas from Intergroup members and meetings.
• Utilize available templates and sample slide decks as needed.

Publicity and Promotion:

• Collaborate with the internal MWI Public Information & Professional Outreach (PIPO) team to promote workshops.
• Provide short blurbs or fliers for website posting, email circulation, and other outreach efforts.

Optional (Preferred) Duties:

• Track and report workshop attendance to Intergroup.
• Attend Intergroup meetings regularly or maintain communication with the Intergroup Chair to share updates, feedback, and new ideas.

Time Commitment:
Approximately 3–4 hours per month, including workshop hosting, planning, and coordination.

(Option for two co-chairs to share the position)

The Retreat Chair(s) serve as the project managers for the annual MWI Retreat. Working closely with Intergroup officers and volunteers, they coordinate every stage of retreat planning and execution to ensure a meaningful, well-organized event for all attendees.

Key Responsibilities

• Project Management: Maintain the retreat planning calendar using established project templates in the MWI Retreat Google Drive.

• Team Coordination: Ensure that all key roles are filled — including registrar, retreat center liaison (which covers food coordination), and treasurer (typically the IG treasurer).

• Meetings: Set the agenda for retreat committee meetings and facilitate those meetings.

• Retreat Leader Selection: Confirm a retreat leader no later than the end of the calendar year (earlier if possible).

• Logistics & Supplies: Oversee all retreat logistics — confirm who will bring which supplies, ensure materials get to the retreat center, and recruit volunteers for key roles such as opening, meeting leaders, and cleanup.

• Communication: Create and distribute a contact list to participants at the end of the retreat.

• Retreat Leadership: Serve as emcee throughout the event — open and close the retreat and help guide the flow of the weekend.

Ideal for: Organized, detail-oriented members who enjoy bringing people together and supporting a collaborative planning process. Strong communication and coordination skills are helpful.

Main Responsibilities

• Maintain MWI’s checking account and PayPal account.

• Record and report all income and expenses.

• Present a written financial report at each MWI meeting.

• Prepare an annual financial statement in January.

• Sign checks and make deposits.

• Oversee recurring financial obligations (e.g., Region 6/WSO donations, insurance, taxes).

• Work with a small committee to develop the annual budget.

Qualifications

• Organized and comfortable with spreadsheets (Excel or Google Sheets).

• Basic understanding of bookkeeping (training provided).

• Same general service and abstinence qualifications as other officers.

Term

• 2 years

Main Responsibilities (up to 3 positions available)

• Represent MWI at the Region 6 Assembly.

• Stay informed about MWI’s priorities and bring them to Region 6 discussions.

• Report back to MWI after each Assembly.

• Attend regular MWI meetings.

Qualifications

• At least 1 year of OA service (6 months at Intergroup level).

• At least 6 months of abstinence (self-defined).

• Knowledge of OA’s 12 Steps and 12 Traditions.

• Good communication and willingness to travel (Region 6 Assembly held twice a year).

Term

• 2 years

Main Responsibilities (up to 2 positions)

• Represent MWI at the annual World Service Business Conference (WSBC).

• Stay informed about MWI’s priorities and bring them to the WSBC.

• Report back to MWI after each WSBC meeting.

• Attend regular MWI meetings.

Qualifications

• At least 1 year of current abstinence (self-defined).

• At least 2 years of service above the group level.

• Must currently serve (or have served) as a Region 6 Delegate or Alternate.

• Good communication skills and willingness to travel to WSBC (held annually).

• Must apply to WSO for exceptions if qualifications vary.

Term

• 2 years

Nominations: Taken from the floor at the October MWI meeting.

Elections: Held at the November MWI meeting.

Terms begin: After the December meeting.

Voting: Nominees must be present and receive a simple majority vote (paper ballot if requested).

Resignations & Vacancies: If a position becomes vacant, an interim replacement may be appointed by the Chair until a permanent election can be held.

Service Limits:

Officers: up to 2 consecutive terms in the same position.

Total service on the Board: maximum of 6 consecutive years.

Must take a 2-year break before serving again.